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Health Department
Openings:
Forms:
Administrative
Assistant for Volunteer Services
Supervisor – Responsible for
correspondence necessary for auxiliary,
typing letters, etc. He/she is also
responsible for telephone calls to
remind volunteers of monthly meetings.
Provide clerical assistance & direct
assistance to the VS Supervisor.
Health Department Center Auxiliary
Openings
President -
The President is responsible for making
sure that all Vice Presidents function
according to the mission, goals, rules
and regulations of the health unit. The
Volunteer Coordinator and President are
responsible for monthly and annual
reports on the auxiliary. The VC must
work closely with the president to see
that the auxiliary reaches and reports
specific achievements and financial
goals. In addition, the president along
with the VC is responsible for ensuring
that all committees are functioning
correctly. The President presides at all
monthly meetings.
Executive Vice
President - Shares responsibilities
of President in ensuring functioning of
all committees. Presides at meetings
when president is absent. Executive
Vice-President is also responsible for
chairing one committee and for
attendance at monthly meetings.
Vice President-
Responsible for committees assigned to
them, making sure they constantly
function and reach their missions. Each
Vice President must report to the
executive board on the progress of
his/her committee's. They are
responsible, with the assistance of the
VC, for having a Chairman and
Co-Chairman on each committee. The
Chairman and Co-Chairman are the working
members of that committee.
Treasurer -
Responsible for money and keeping a
ledger of all monies that pass through
the Auxiliary. Each new treasurer is
given a training session by the VC who
works with the central office in West
Palm Beach. All monies are held in a
special account set up by the Director
of Volunteer Services. An annual audit
of the books shall be completed by a
committee appointed by the President
before installation of new officers.
Recording
Secretary - Responsible for taking
minutes of every meeting which according
to Robert’s Rules of Order, is not
official unless it has minutes signed by
the recording secretary. Minutes must be
kept in a binder and given to the VC at
the end of the term for review.
Corresponding
Secretary - Responsible for
correspondence necessary for auxiliary,
typing letters, etc. All letters must be
approved by the VC before being mailed.
He/she is also responsible for telephone
calls to remind volunteers of monthly
meetings. Copies of all correspondence
must be kept in a binder by the
secretary and presented to the VC for
review at the end of the term.
Holiday Food
Baskets - Checks with the VC to get
updated listings of names and addresses
of neediest families. Works with the
chairman to obtain sufficient food for
the basket project (through Food For
Families program - Channel 5 and other
efforts; contact Channel 5 by September
15; Project Thanksgiving; Local Grocery
Stores) and makes sure a committee is
organized to prepare “baskets”.
Christmas Party
- Checks with the VC to clear any plans
for the event. After plans are approved
by the Nursing Supervisor and Health
Center Director, the Vice President
along with Chairman are responsible for
organizing and working the event. The
Chairman must contact the United States
Marine Corps to coordinate the Toys for
Tots gift program & any other applicable
donors. Also assist toy distribution,
sorting, & sending Christmas Cards.
Easter Event -
Responsible for checking plans and
having them approved by the VC and
Nursing Supervisor. Also for obtaining
donations, organizing committee and
scheduling with chairman.
Clothing Committee
- Works with Chairman and VC on
advertising for clothing and collecting
donations - especially for children’s
clothing. Chairman supervises operations
and has volunteer workers sort,
inventory and pack clothes. Committee
will be responsible for the collection
of clothing.
Membership and
Recruitment - Responsible for
deciding on membership dues with
approval of the VC and Board.
Responsible for annual campaign to build
membership including annual membership
luncheon or tea and for ongoing
recruitment. VP and Chairman establish
yearly goal and present it to the board.
Fund-raising -
Responsible for working with chairman
and Co-chairman to reach fundraising
goals through projects and community
support. Goals and projects are to be
discussed with the VC and approved by
executive committee by vote.
Installation -
A formal ceremony, usually held with a
luncheon, ends the yearly term for
officers. The new president is
inaugurated and the gavel is handed
down. Outgoing officers are thanked for
their efforts and achievements are
recognized. New officers are welcomed.
All officers’ books are handed to the VC
for review before installation luncheon
and are presented to new officers by the
retiring officers during the
installation ceremony.
Public Health
Emergency Preparedness - HELP YOUR
FAMILY—FRIENDS—NEIGHBORS: Volunteer to
aid in the distribution of antibiotics,
medical triage, immunizations and other
life saving procedures during a health
emergency. Volunteers and
household family members will receive
First Priority medication in the event
of an episode. Training, at a
location near your home, will be
provided for the many and varied duties
to accomplish this mission. Should
understand English. May speak a foreign
language. Must be 18 years or older.
To enroll contact:
UNITED WAY OF PALM BEACH COUNTY
www.unitedwaypbc.org
2600 Quantum Blvd.
Boynton Beach, FL 33426-8627
Phone: (561) 375-6685
Fax: (561) 375-6666
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